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# Attendance tracking in the Academy

# Attendance tracking in the Academy

The Attendance tab lets you open a session and record who showed up - either by letting people sign themselves in, or by marking them present yourself. It is a lightweight register for a class period, a workshop or an onboarding session. This guide covers starting a session, how people sign in, marking attendance, and reading the roster.

|| Attendance is part of the Education (School) plan and the Enterprise plan, alongside Academy reports and assignments. You need the "View progress" permission to open the Attendance tab and the roster, and the "Assign courses" permission to start, mark and close sessions.

## Table of contents
- [Opening the Attendance tab](#2-opening-the-attendance-tab)
- [Starting a session](#2-starting-a-session)
- [How people sign themselves in](#2-how-people-sign-themselves-in)
- [Marking someone present](#2-marking-someone-present)
- [The roster](#2-the-roster)
- [Closing and reopening sessions](#2-closing-and-reopening-sessions)
- [Related articles](#2-related-articles)

## Opening the Attendance tab
Go to the **Academy**, click **Reports & assignments**, then choose the **Attendance** tab. You will see a list of your sessions, with the most recent at the top.

![The Attendance tab with a list of sessions](https://storage.crisp.chat/users/helpdesk/website/-/f/f/2/2/ff22a914001c1000/academy-attendance-academy-att_kmptwb.png)

## Starting a session
Click **Start a session**. You can give it an optional name to tell sessions apart - for example "Period 3 - Tuesday" in a school, or "Onboarding - morning" for a team. The session opens immediately and is ready for people to sign in.

Each session records when it started and how many people have signed in so far. An open session shows a green **Open** badge.

## How people sign themselves in
While a session is **open**, members can sign themselves in. SimplyPrint records who signed in and that they did it themselves rather than being marked by a teacher. This is the quickest way to take a register for a larger group - you open the session, people sign in, and you close it.

## Marking someone present
You do not have to rely on self sign-in. Open a session's **Roster** and use the "Mark someone present" box to search for a person and mark them present yourself. SimplyPrint records these as marked by a teacher, so you can tell self sign-ins apart from ones you added.

This is useful for anyone who could not sign in themselves, or to complete the register after the fact.

## The roster
Click **Roster** on a session to see who is signed in. Each entry shows the person's name, whether they signed in themselves or were marked present, and the time. People who are recorded as absent are shown too, so you get the full picture of the session rather than just the attendees.

![A session roster showing who signed in](https://storage.crisp.chat/users/helpdesk/website/-/f/f/2/2/ff22a914001c1000/academy-attendance-academy-att_1vfw7xr.png)

## Closing and reopening sessions
When the period is over, click **Close** on the session. Closed sessions stop accepting new sign-ins but keep their roster. If you need to add someone later, click **Reopen**. You can also **delete** a session entirely, which removes it and its roster.

## Related articles
- [The Academy overview](https://help.simplyprint.io/en/article/the-academy-built-in-training-and-courses-inside-simplyprint-jfi696/)
- [Academy reports](https://help.simplyprint.io/en/article/academy-reports-track-course-progress-and-completions-1d4la7a/)
- [Course assignments](https://help.simplyprint.io/en/article/course-assignments-require-courses-for-your-students-or-team-18xc7co/)
- [Building and managing courses](https://help.simplyprint.io/en/article/building-and-managing-academy-courses-xptuxo/)