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# Managing your users: the Users page

# Managing your users: the Users page

The Users page is where you add people to your account, decide what each of them can do, and keep the list tidy as your account grows and changes. This guide is the map: it explains the Users page at a glance and links out to everything you can do from it, from sending the first invite to handing over ownership.

|| User management is part of the plans that include multiple users: the Print Farm, School and Enterprise plans. On single-user plans the Users page shows a preview with example data, and these tools are locked until you upgrade. See the [pricing page](https://simplyprint.io/pricing) for the full comparison.

| Setting up a school or class? Start with the workflow guide: [Onboarding your school: getting students and teachers into SimplyPrint](https://help.simplyprint.io/en/article/onboarding-your-school-getting-students-and-teachers-into-simplyprint-1qba1ji/).

## What you'll find here
- Who can manage users
- The Users page at a glance
- Inviting people to your account
- User groups and permissions
- Approving and verifying new members
- Temporary access
- Quotas and limits
- Importing and exporting members
- Removing people and handing over ownership

## Who can manage users
Open the **Users** page from the panel sidebar. What you can do there depends on your own permissions:

- **The account owner** can do everything, including transferring the account to someone else.
- **Members with the right permissions** can invite, approve, change groups, set quotas, remove members, and more. Each of these is a separate permission, so you can give someone the ability to invite people without also letting them delete anyone.

Permissions come from the **user group** a member belongs to. If a user-management button is missing for you, your group doesn't have that permission, and an administrator can grant it. See [User groups and permissions](https://help.simplyprint.io/en/article/user-groups-and-permissions-what-each-one-controls-1284ueh/) for the full list.

## The Users page at a glance

![The Users page with the members table and the user-slot counter](https://storage.crisp.chat/users/helpdesk/website/-/f/f/2/2/ff22a914001c1000/users-team-users-page_1w4obov.png)

![The bulk-action bar shown after selecting several members](https://storage.crisp.chat/users/helpdesk/website/-/f/f/2/2/ff22a914001c1000/users-team-bulk-actions_1aryqw5.png)

The page is split into a few sections:

- A **member counter** in the top right shows how many of your user slots are in use, for example `12 / 25`. Only approved, active members count toward this. Pending invitations don't use a slot until they're accepted.
- The header buttons let you open **user settings**, **clean up users**, **import users**, and **invite users** (each appears only if you have the matching permission).
- **Pending invitations** and **users needing approval** appear as their own cards when there's something waiting.
- The **All users** table lists every member, with their group, contact details, last-online time, 2FA status, and more. You can search, filter by group, sort, and select rows for bulk actions.

| Most columns and actions in the table can be done one row at a time or in bulk. Tick several members and a bulk-action bar appears with options like **Set group**, **Set temporary access**, **Export** and remove.

## Inviting people to your account
There are two ways to add someone: send an **email invite** to a specific address, or create a **shareable invitation link** that anyone can use to join. You choose the group new members land in, and on the School and Enterprise plans you can also set temporary access at the same time. Full walkthrough: [How to invite users](https://help.simplyprint.io/en/article/how-to-invite-users-to-your-account-1gue0zv/).

## User groups and permissions
Every member belongs to a **user group** (also called a rank), and the group decides what they can see and do. SimplyPrint comes with sensible default groups for each account type, and you can create your own, reorder them, and fine-tune dozens of individual permissions. Read [User groups and permissions](https://help.simplyprint.io/en/article/user-groups-and-permissions-what-each-one-controls-1284ueh/) to learn what each permission controls.

## Approving and verifying new members
Depending on your registration settings, people who join may need an administrator to **approve** them before they get access, and you can require members to **confirm their email** too. Both are handled from the Users page. See [Approving new members](https://help.simplyprint.io/en/article/approving-new-members-and-confirming-their-email-1j68zuw/).

## Temporary access
On the School and Enterprise plans you can grant **timed access** that expires on a date or after a set number of days, perfect for a semester, a contractor, or a trial period. When access ends, the member is either suspended (and easy to re-enable) or removed, depending on your setting. See [Give a member temporary access](https://help.simplyprint.io/en/article/give-a-member-temporary-access-58a6an/).

## Quotas and limits
On the School and Enterprise plans you can cap how much each group or member is allowed to print, slice or spend, and review requests for more. This is configured per user group. See [The quotas & limits feature](https://help.simplyprint.io/en/article/the-quotas-limits-feature-control-how-much-your-users-can-print-1emghhw/).

## Importing and exporting members
Adding a lot of people at once? The **importer** reads a CSV or a Google Workspace / Microsoft 365 export and creates everyone in one go. You can also **export** your member list and account data to a spreadsheet. See [Importing users](https://help.simplyprint.io/en/article/importing-users-from-a-csv-or-directory-export-1gptsxc/) and [Exporting your users and account data](https://help.simplyprint.io/en/article/exporting-your-users-and-account-data-dg3jga/).

## Removing people and handing over ownership
When someone leaves, remove them individually, in bulk, or with the **Clean up users** tool, which finds inactive members for you. And if you're the owner and someone else should take over the account, you can **transfer ownership**. See [Cleaning up and removing users](https://help.simplyprint.io/en/article/cleaning-up-and-removing-users-from-your-account-1e2a42y/) and [Transferring account ownership](https://help.simplyprint.io/en/article/transferring-account-ownership-jo2cdv/).

## Signing in with single sign-on
If your organization uses single sign-on (SSO), members can sign in with your identity provider instead of a SimplyPrint password, and you can sync your directory automatically with SCIM. Start at [Set up single sign-on (SSO)](https://help.simplyprint.io/en/article/set-up-single-sign-on-sso-for-simplyprint-4coj1g/).

## Related articles
- [How to invite users to your account](https://help.simplyprint.io/en/article/how-to-invite-users-to-your-account-1gue0zv/)
- [User groups and permissions: what each one controls](https://help.simplyprint.io/en/article/user-groups-and-permissions-what-each-one-controls-1284ueh/)
- [Approving new members and confirming their email](https://help.simplyprint.io/en/article/approving-new-members-and-confirming-their-email-1j68zuw/)
- [Give a member temporary access](https://help.simplyprint.io/en/article/give-a-member-temporary-access-58a6an/)
- [Importing users from a CSV or directory export](https://help.simplyprint.io/en/article/importing-users-from-a-csv-or-directory-export-1gptsxc/)
- [Exporting your users and account data](https://help.simplyprint.io/en/article/exporting-your-users-and-account-data-dg3jga/)
- [Require 2FA and restrict panel access by IP](https://help.simplyprint.io/en/article/require-2fa-and-restrict-panel-access-by-ip-nr6fb4/)
- [Transferring account ownership](https://help.simplyprint.io/en/article/transferring-account-ownership-jo2cdv/)
- [Cleaning up and removing users from your account](https://help.simplyprint.io/en/article/cleaning-up-and-removing-users-from-your-account-1e2a42y/)
- [Onboarding your school: getting students and teachers into SimplyPrint](https://help.simplyprint.io/en/article/onboarding-your-school-getting-students-and-teachers-into-simplyprint-1qba1ji/)