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Folders and shared folders: organize your file library

Folders keep your file library tidy, and shared folders let a whole team work from the same set of files. This guide covers creating, renaming, moving and deleting folders, plus how shared (organization) folders work and who can see, upload to, or change them.

This is part of the file manager documentation.

Personal folders

Every account has a file tree you can organize with folders and sub-folders, just like on your computer. Folders show up alongside your files in the browser, listed before the files. Click a folder to open it, and use the breadcrumb across the top to step back up the tree.

Personal folders are available on every plan.

Creating a folder

Go to the Files page.
Click the create folder button in the toolbar (the folder-plus icon), or right-click an empty area of the browser and choose Create folder.
Type a name and confirm.

The folder is created inside whatever folder you are currently in, so open the parent folder first if you want it nested.

The create folder dialog with a name field

Renaming, moving and deleting folders

Rename / edit: right-click a folder and choose Edit, change the name, and confirm.
Move: drag a folder onto another folder, or onto a breadcrumb level, to move it there. You can also move a folder into a different parent through the edit options.
Delete: right-click a folder and choose Delete, then confirm. Deleting a folder removes it and the files inside it, so the space those files used is returned to whoever uploaded them.

Drag and drop is the fastest way to reorganize. Grab a file or folder and drop it onto the target folder in the browser or the breadcrumb to move it.

Shared (organization) folders

On multi-user accounts, each person normally has their own private file tree. Shared folders - also called organization folders - tie those trees together so a team can work from a common library. A shared folder is marked with a building icon in the breadcrumb so you can always tell it apart from your personal folders.

Shared folders are part of the Print Farm plan and up (the multi-user plans). Creating one also requires the Create organisation folders permission on your user group.

To create a shared folder, open the create-folder dialog and turn on the Shared folder option. You will then be able to set who can do what with it (see below). Existing folders can be switched to shared the same way through the edit options.

The create folder dialog with the shared folder toggle and permission selectors

Who can view, upload and modify

When a folder is shared, you control access by user rank with three separate lists:

Who can view - which ranks can open the folder and see its files
Who can upload - which ranks can add files to the folder
Who can modify - which ranks can rename, move or delete the folder and its files

This lets you, for example, give everyone view access to a "Production" folder while only letting senior operators upload or change its contents. The account owner always has full access.

Storage and shared folders

Shared folders do not change how storage is counted. Whoever uploads a file owns it, and the file's size comes out of that person's storage allowance, not a shared pool. The same goes for the folder itself: the person who creates it bears the small per-folder storage cost, but not the cost of files other people put inside it.

For the full storage breakdown - per-user allowances, what counts against your space, and backups - see Files and cloud storage.

Feature availability by plan

Personal folders are on every plan. Shared (organization) folders need the Print Farm plan or higher.

Feature	Free	Basic	Pro	Print Farm
Personal folders and sub-folders	✓	✓	✓	✓
Drag-and-drop move	✓	✓	✓	✓
Shared / organization folders	✗	✗	✗	✓
Per-rank view / upload / modify access	✗	✗	✗	✓

The School and Enterprise plans include everything Print Farm does. See the pricing page for the full comparison.

Updated on: 25/06/2026

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