Articles on: Managing your printers

The print room posters feature: posters for your organisation's 3D printers

Put clear, consistent posters up next to your 3D printers, in a print room, a workshop, a lab or a makerspace: how to clean the build plate, how to sign in, how to send a print from the slicer, the rules of the room and more. Download a ready-made poster as it is, change it, or make your own, then print it on an office printer or have it printed as a big poster.


Print room posters are part of the Enterprise and School plans.


In this article:


Where to find the posters

Open Academy in the sidebar and choose Posters, or search for "posters" in the panel's search.


The page has two tabs: Ready-made, with the posters we made for you, and Your posters, with the ones your account has saved.


The ready-made posters

Every poster is free to print and put up, as many as you like. There are eleven to start from, including:


  • How to clean the build plate - let it cool, take the print off, wipe it, put it back
  • How to sign up - with a QR code to your account's own sign-up or sign-in page
  • How to 3D print and How 3D printing works - for people new to the printers
  • From the slicer to the printer - slice, then add it to the queue or print it right away
  • Print room rules and Printer safety
  • Looking after filament, Changing filament, Better prints and Printer maintenance


Choose Print or download under a poster to use it as it is, or Change to make it your own. Changing a ready-made poster gives you your own copy to save; it never changes anyone else's.


Make your own poster

Short text prints biggest. If there is more text than fits, it is made smaller automatically, and the editor tells you when even that is not enough.


Choose New poster to start from a blank one, or Change on any poster. The preview shows the poster exactly as it will print.


In the Poster box you choose:

  • Title - the big text at the top.
  • Style - Numbered steps, a List without numbers, or Spotlight (big and centred, for one or two messages).
  • Position - where the text sits when there is room to spare: top, middle, bottom or spread out.
  • Paper - A4, A3, US Letter or Tabloid for an office printer, and A2, A1, A0, 18 × 24 in or 24 × 36 in for a poster printer or print shop.
  • Picture size and Background.


Each part of the poster (up to four) has a picture, a heading and a text. Choose one of our illustrations or icons, or upload your own picture (PNG, JPEG or WebP), for example a photo of your own printers or your logo.


Every poster carries a small SimplyPrint logo at the bottom.


Add a QR code

Turn on Add a QR code to put a code in the box at the bottom of the poster. It can lead to:

  • Sign-in page - your account's own sign-in page, including single sign-on if you use it. Sign-up page is there too when sign-up is turned on for your account.
  • Hub - your Hub, if you use it.
  • A panel page, such as Files, the slicer or the print queue.
  • An Academy course - one of your account's published courses, for example a safety induction. Whoever scans it signs in first.
  • Another web address - any address starting with https://.


A printed QR code can't be changed. If you point it at another web address that may move, use a link shortener you control, so you can change where it leads later.


Add a caption such as "Scan to sign in", and choose whether the web address is printed under it.


Print or download a poster

Choose Print or download on a poster, or at the top of the editor:

  • Print opens your browser's print dialog for the poster. In Safari the poster opens in a new tab instead: print it from there.
  • Download PDF saves the poster as a PDF in the size you chose.
  • Have it printed as a big poster gives you a print-ready PDF in a poster size and print shops in your country that take it. See Getting a print room poster printed at a print shop.


You do not have to save a poster to print or download it. Every print and download is recorded in your account's audit log.


Saved posters

Choose Save poster in the editor to keep it. Saved posters are on the Your posters tab for everyone in your account who can see posters, so a colleague at another site can print the same poster. An account can save up to 100 posters.


Who can see and make posters

Two permissions in Settings > Organization > User groups decide this:

  • See print room posters - open the posters and print or download them.
  • Make, change and delete posters - make new posters, change saved ones and delete them.


Both are on by default for administrators and for user groups that manage or assign Academy courses. Give See print room posters to anyone who should print the posters, and keep Make, change and delete posters for the people who look after the print room.


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Updated on: 29/10/2026

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