User groups and permissions: what each one controls

Every member of your account belongs to a user group (sometimes called a rank), and the group decides what they can see and do, from whether they can start a print to whether they can manage billing. This guide explains how groups work, the default groups you start with, and what the main permissions control.

What you'll find here

• How groups and permissions fit together
• The default groups
• Creating and editing a group
• Group order and who can manage whom
• Controlling which printers a group can use
• Permissions by category
• Quotas, SSO mapping and IP exemptions

How groups and permissions fit together

A permission is a single yes/no capability, for example "Can print" or "Can invite users". A group is a named bundle of permissions. You assign a member to a group, and they get exactly that group's permissions.

This means you set up your groups once, then manage people just by choosing the right group for each. The account owner always has every permission and isn't part of any group.

The default groups

When your account is created, SimplyPrint sets up sensible default groups for your account type. You can use them as-is, rename them, or build your own:

• Print Farm: Administrator, Operator.
• School: Administrator, Teacher, Specialist, Student (new sign-ups become Students by default).
• Enterprise: Administrator, Manager, Engineer, Member.

New members join your default registration group unless you pick another group when inviting them.

Creating and editing a group

1. Open Settings → Organization and find the User groups & permissions card. (You can also reach it from the Users page header.)
2. Click to create a new group, or use the edit button on an existing one.
3. Give the group a name and an optional description.
4. Turn permissions on or off. Every permission has a plain-language label, and you can search by name or keyword, expand or collapse categories, and use Enable all / Disable all.
5. Save.

To delete a group, use its delete button. If anyone is still in that group, you'll be asked which group to move them to first, and you can't delete your only remaining group.

Group order and who can manage whom

Groups are arranged in a list from most to least access, and you can drag them to reorder. The order matters: a member can only assign or change other members into groups at or below their own level. Administrators and the owner can manage any group.

This is why a new member should usually start in a lower group, it keeps user-management in the hands of the people who are meant to have it. Two related permissions fine-tune this: Can change user rank lets someone move others between groups, and Assign peer rank lets them grant their own group to others.

Controlling which printers a group can use

By default a group can use every printer. To limit a group to specific machines, turn off Access all printers and turn on Can see printers they don't have access to (so locked printers are still visible but not controllable). A selector then lets you choose exactly which printers, printer models and printer groups the group may use. This is handy in a workshop or classroom where different teams or classes should only touch their own machines.

Permissions by category

The permission list is grouped into categories so you can find things quickly. Here's what each category covers and some of the key permissions in it.

Printing

Everything to do with running prints: Can print, Can slice, Clear bed, Can pause, Can cancel (and Cancel others' prints), Reprint files, Emergency stop, plus printer tools like Bed leveling tool, Z-offset calibration, Send G-code, Change temperatures, See camera, and management permissions like Edit printers, Add printers, Delete printers and Manage printer groups.

Print queue

Access to the print queue and what a member can do in it: Access print queue, Re-order print queue, Start & slice via print queue (lets a member print through the queue even without "Can print"), Assign printers & printer groups to queue item, See other users' job items, and, on the School and Enterprise plans, Approve/deny queue items and Skip approval requirement.

Slicer

What a member can change in the cloud slicer, from Allow custom slicer profiles and Access & change account slicer settings down to individual tools like Change slicer engine, Change slicer print profile settings, Auto arrange models, Paint support and Add and edit text.

Courses

For the Academy: View courses, Manage courses, View course reports and Assign courses.

Filament system

Managing filament and the filament tools: View filament system, Add new filament, Change filament, Manage filament locations, Dry filament, Generate filament labels, Assign & flash filament NFC tags and Barcode & QR code scanner access.

Maintenance

View maintenance, Manage maintenance, Complete maintenance tasks, Report maintenance problems and Manage spare parts inventory.

Users

Team-management permissions: Can see the Users tab, Can invite users (which also covers approving pending members), Can delete users, Can change user rank, Assign peer rank, and Can confirm user email (manual email verification).

Organisation management

Account-wide settings and visibility. This is the largest category and includes Edit organisation settings, Edit registration settings, Manage user groups, Manage custom fields, Manage subscription, View audit log, Manage access & security settings (panel IP restrictions and the require-2FA setting), Export data, Can see statistics page, See who printed, and the quota permissions Manage quotas & limits, Approve quota requests and Manage user balance. On School accounts it also includes View school dashboard, Set user as teacher and Change user's school class.

Quotas, SSO mapping and IP exemptions

A group can also carry a few settings beyond plain permissions:

• Quotas & limits (School and Enterprise plans) - cap how much the group can print, slice or spend. See quotas and limits.
• SSO group mapping - if your account uses single sign-on, map identity-provider groups to this SimplyPrint group so members land in the right place automatically. See SAML user groups and group mapping.
• Exempt from IP restrictions - if you've set panel IP restrictions, members of this group can bypass them.

Related articles

• Managing your users: the Users page
• How to invite users to your account
• Give a member temporary access
• Require 2FA and restrict panel access by IP
• The quotas & limits feature
• SAML single sign-on: user groups, group mapping, and teacher mapping

Updated on: 16/06/2026