How to invite users to your account

There are two ways to add people to your SimplyPrint account: send an email invite to a specific address, or create a shareable invitation link that anyone can use to join. This guide covers both, including the group new members land in, how user slots work, and how to manage invitations you've already sent.

What you'll find here

• Where to start
• Inviting someone by email
• Creating a shareable invitation link
• How long invitations last
• Choosing the user group
• User slots and the member limit
• Managing pending invitations

Where to start

1. Open the Users page from the panel sidebar.
2. Click the Invite users button in the top right.
3. The invite window opens with two tabs: Email invite and Invitation link.

Inviting someone by email

Use this when you know the exact email addresses of the people joining.

1. On the Email invite tab, type an email address and press Enter to add it. You can add several at once, each shows as a chip.
2. Pick the user group the new members will join.
3. On the School and Enterprise plans you can also tick teacher, assign classes, and set temporary access at the same time.
4. Choose the invite language (English or Danish) for the email.
5. Click Email invite.

Each person gets an email titled "Invitation to [your account]" with an Accept invitation button. When they click it, they sign in or create their SimplyPrint account and join yours.

Creating a shareable invitation link

Use this when you'd rather hand out one link, for example to a class or a whole department, instead of typing every address.

1. Switch to the Invitation link tab.
2. Set max uses, the number of people who can join with the link. Enter 0 for no limit.
3. On the School and Enterprise plans you can set temporary access for everyone who joins through the link.
4. Click Create link, then copy the link that appears and share it.

Anyone who opens the link signs in or registers and joins your account, up to the max-uses limit.

How long invitations last

Both email invites and invitation links are valid for 24 hours from the moment you create them. After that they stop working, even an invitation link with unused capacity left, and you'll need to create a new one. Resending an email invite only works while it's still valid and does not extend the 24 hours.

Choosing the user group

The group you pick at invite time decides what the new member can do from the moment they join. The dropdown lists every group in your account, but you can only assign groups at or below your own level, unless you're an administrator or the owner. Groups you aren't allowed to assign are shown but disabled.

If you're not sure which group to choose, start with a lower-permission one, you can always change it later. See User groups and permissions for what each group can do.

User slots and the member limit

Your plan includes a number of user slots, and the counter at the top of the Users page shows how many are in use, for example 12 / 25.

• Invitations don't use a slot until they're accepted. Pending invites and unused links don't count.
• You can still send invites when you're full, but recipients won't be able to accept until you free up a slot or add more. The invite window warns you when this is the case.
• To add capacity, an administrator can buy more user slots in Settings → Billing. (The Print Farm, School and Enterprise plans can add extra slots; School accounts include a large allowance to start with.)

Managing pending invitations

While invitations are outstanding, a Pending Invitations card appears on the Users page. From it you can:

• Copy link to grab the join link for any invitation again.
• Resend email to send an email invite again (email invites only, and only while still valid).
• Edit an invitation link's max-uses.
• Delete an invitation to revoke it, so the link or email can no longer be used.

You can also select several invitations and delete them together.

Related articles

• Managing your users: the Users page
• User groups and permissions: what each one controls
• Approving new members and confirming their email
• Give a member temporary access
• Importing users from a CSV or directory export
• Set up single sign-on (SSO)

Updated on: 16/06/2026