Users & permissions

• Cleaning up and removing users from your account

  Use the Clean up users tool to remove inactive members by activity, prints, class, group, and how they were added - or enable automatic cleanup. Removes members from your account only; it never deletes their SimplyPrint account.Few readers

• Importing users from a CSV or directory export

  Bulk-add members to your SimplyPrint account from a CSV or directory export. Auto-detects Google Workspace and Microsoft 365 exports, supported columns, the password options, and create-now vs invite modes.Few readers

• Managing your users: the Users page

  Managing your users: the Users page The Users page is where you add people to your account, decide what each of them can do, and keep the list tidy as your account grows and changes. This guide is the map: it explains the Users page at a glance and links out to everything you can do from it, from sending the first invite to handing over ownership.Few readers

• User groups and permissions: what each one controls

  User groups and permissions: what each one controls Every member of your account belongs to a user group (sometimes called a rank), and the group decides what they can see and do, from whether they can start a print to whether they can manage billing. This guide explains how groups work, the default groups you start with, and what the main permissions control.Few readers

• Transferring account ownership

  Transferring account ownership Every SimplyPrint account has one owner, the person with ultimate control, including billing and the ability to delete the account. If you're the owner and someone else should take over, you can hand ownership to another member. This guide explains how, and what changes when you do.Few readers

• Approving new members and confirming their email

  Approving new members and confirming their email Depending on how your account is set up, people who join may need an administrator to approve them before they get access, and you can also require members to confirm their email address. This guide explains when approval is needed, how to approve pending members, and how to verify a member's email.Few readers

• How to invite users to your account

  How to invite users to your account There are two ways to add people to your SimplyPrint account: send an email invite to a specific address, or create a shareable invitation link that anyone can use to join. This guide covers both, including the group new members land in, how user slots work, and how to manage invitations you've already sent.Few readers

• Exporting your users and account data

  Exporting your users and account data Need your member list in a spreadsheet, for a report, an audit, or to move data elsewhere? The Users page can export your members to a CSV file, with the columns and date range you choose. This guide shows how. What you'll find here Exporting your members Exporting only certain members Choosing colFew readers

Access restrictions

• Require 2FA and restrict panel access by IP

  Require 2FA and restrict panel access by IP The Access settings in your account's Data & security tab let you tighten who can reach the panel and from where. You can require every member to turn on two-factor authentication, and you can limit panel access to specific IP addresses or networks, for example so printers can only be controlled from on-site. This guide covers both.Few readers

• Give a member temporary access

  Give a member temporary access Temporary access lets you add someone to your account for a limited time. Set an end date or a number of days, and SimplyPrint automatically suspends or removes the member when their time is up, so you don't have to remember to clean up afterwards. It's ideal for a semester, a contractor, a guest, or a trial period.Few readers

• How to restrict printing to your lab, library or makerspace (kiosk setup)

  How to restrict printing to your lab, library or makerspace (kiosk setup) A very common request from schools, universities and makerspaces is: "I want people to be able to print, but only when they are here, in our space." Maybe that is one computer next to the printers, a row of iPads on the library wall, or students bringing their own laptops but only while they are in the lab. This guide explains, in plain language, how to set that up in SimplyPrint, what each option can and cannot do, andFew readers

• Approved devices and IP restrictions, explained

  Approved devices and IP restrictions, explained SimplyPrint can restrict who is allowed to load a page, start a print, control a printer or watch a camera, based on two things: the network a person is on, and whether the computer they are using has been approved. This article is the deep-dive reference for those two building blocks - what they really are, how SimplyPrint checks them, and where each one works well or falls down. It is the technical companion to the step-by-step setup guides, sFew readers

• Running multiple locations on one SimplyPrint login

  Running multiple locations on one SimplyPrint login If you operate from more than one physical location, run several classrooms or campuses, or want to keep different teams completely separate, you can add a new location to your existing SimplyPrint login. Each location is its own workspace with its own subscription, printers, filament inventory and team — and you switch between them from the top right in one click, without signing out. What is a separate location? A location is a fullyFew readers